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JUDGE WADDELL A. WALLACE III CIRCUIT CIVIL DIVISION CV-A NORMA PONDER, JUDICIAL ASSISTANT 501 West Adams Street, Room 7207 Hearing Room 743 Phone: (904) 255-1252 Fax: (904) 360-8480 EMAIL: NPONDER@COJ.NET WEBSITE: HTTP:/WWW.JUD4.ORG/EX-PARTE-PROCEDURES-AND-DATES |
Rules of Court
Duval County, Division CV-A
SECTION 0 | CONTACT INFO (ZOOM)
SECTION 1 | SETTING CASES FOR TRIAL AND EX PARTE PROCEDURES
For any ex parte matters that need to be heard, counsel should forward the motion, supporting documentation and proposed order (in Word format) to the Judicial Assistant via the e-portal. The Court will review and act upon the paper record if appropriate. If a hearing is required, you will be notified of the need to set the matter for hearing and dates will be provided. Any items set during posted ex parte dates will need to be placed on the calendar and a confirmation email will be provided confirming the matter is set during ex parte.
SECTION 2 | SETTING HEARINGS FOR PENDING MOTIONS
Information needed by the Judicial Assistant to schedule the hearing: Case number in subject line of the email and brief case style. Include in the email Plaintiff or Defendant’s motion to be heard, the docket line #, and the amount of time needed for hearing to be conducted.
PLEASE NOTE: HEARING DATES PROVIDED ARE NOT HELD AND MAY BE GIVEN TO OTHERS; HEARING DATES ARE NOT SECURED UNTIL CONFIRMATION IS SENT FROM THIS OFFICE.
SECTION 3 | COURTESY COPY
If counsel would like the Judge to have courtesy copies for a hearing, motions, memorandum of law, or case law, and these are 20 pages or over, hard copies should be inside the Courthouse at least three to five days prior to the scheduled hearing date. Please provide hard copies via U.S. mail, FedEx, UPS, or hand delivery.
SECTION 4 | TELEPHONIC APPEARANCES AT HEARING
If counsel wish to appear telephonically at a hearing it is best to make this request when the hearing is being scheduled. Telephonic appearances are allowed provided there is no objection from opposing counsel. If there is an objection to a telephonic appearance, a motion to appear telephonic should be filed and a proposed order should be provided for the Judge’s consideration.
SECTION 5 | INSTRUCTIONS FOR PROPOSED ORDERS
2. PLEASE DO NOT SUBMIT THE SAME PROPOSED ORDER THROUGH THE EPORTAL AND BY EMAIL — sending it both ways may cause duplicate entry of an order.
3. Service list should contain appropriate email addresses for all parties to be copied.
4. A consented or agreed to order should have in the caption “Consent” or “Agreed”, or it should have both or all parties’ signatures.
5. A cover letter indicating what the Order is for... i.e. hearing (including the hearing date), consent order, etc. and if it is consented to or if opposing party objects, and all parties are copied with same. The cover letter, copy of motion and order should be submitted through the e-portal. (Order only should be in Word format). See instructions below.
6. Exceptions to submitting proposed orders through the e-portal:
If the Judge instructs council to submit order via email (in Word format), any complex Final Judgements following a hearing, or orders where counsel are not in agreement with the proposed order (competing proposed orders).
Orders submitted through the e-portal should contain: DDDD, JJJJ and CCCC
Orders submitted via email need to include place for the date to be inserted, year and line for the Judge’s signature. (… this ___ day of month, 2024.)
The word “Proposed” should NOT be in the title of the order.
Procedures for Submitting a Proposed Order for Division CV-A
*** PLEASE be sure you are using one of the Proposed Order templates found on our website at https://www.jud4.org/Proposed-Orders-EFiling.aspx. Save these templates to your own PC and re-use them for all Proposed Orders you submit in Duval County. Any Proposed Order received that does not include one of our templates will be subject to rejection by the Court. ***
2. A Cover Letter is also REQUIRED. Please submit a .pdf page as your Cover Letter with any details that would normally be given to the Judge/JA via email for the Proposed Order (Ex: Stipulation agreed upon by both attorney’s). This Cover Letter will be uploaded to the portal as a separate document from your Proposed Order.
3. The corresponding Motion MUST be filed along with the Proposed Order and Cover Letter. This Motion must be attached behind the Cover Letter as a combined single document before being uploaded to the E-Portal.
4. Proposed Orders in Duval County MUST include DJMCA formatting.
b. The codes MUST be in all CAPITAL LETTERS.
c. You must add ONLY 4 letters for each field.
d. These codes MUST ONLY be used once per line. Two codes per line will not work.
DJMCA Codes in Pairs:
| DDDD | Judge Signature Date |
| JJJJ | Judge Signature |
| RRRR | Reported and Recommended Date |
| GGGG | General Magistrate or Hearing Officer Signature |
| CCCC | Service list (pulls from the E-Portal service list) |
SECTION 6 | PROPOSED ORDER DOCUMENT FORMATTING GUIDELINES
*** Failing to abide by any of the following formatting guidelines will subject your Proposed Order to rejection by the Court ***
Proposed Order Document:• Once the Judge signs the Proposed Order electronically, all Proposed Orders are required to be converted to a PDF/A compliant document for E-Filing by the E-Portal. Therefore, check and save your Word document as a PDF to see if there are any potential formatting issues that need attention. This includes any of the DJMCA codes).
• Plain text must be used; Any additional formatting like TEXT boxes, macros, formulas, Word field codes, etc., could present an issue for the Judge when signing electronically.
• If you or your system is using any system or application to bulk generate Word documents, please check all hidden fields or special characters by clicking the “Show/Hide” button in Word to discover hidden characters like spaces, paragraph markers or hidden tab marks.
• Your Word document should be completely void of any page breaks, line breaks and section breaks, as they pose a significant risk for PDF/A conversion and electronic signing.
• If you are submitting multiple Proposed Orders within a single filing, each order MUST be uploaded as a separate document on the E-Portal.
• All Proposed Orders MUST include the Unified Case Number (UCN).
• Be sure NOT to include or attach any exhibits to your Proposed Order as it will present an issue for the signature and PDF/A conversion process.
• When working from the templates we have provided to you on our website, please keep in mind the DJMCA code for Judge’s signature will be replaced by a signature that will occupy 4 lines. Keep your formatting such that the signature does not land on a page by itself.
• Please be sure your Proposed Order is void of ANY images.
BELOW IS EXAMPLE OF THE PROPSED ORDER AND FORMATTING
NO BLOCK FORMATTING SHOULD BE USED
PLEASE DO NOT PUT “PROPOSED” IN THE TITLE OF THE ORDER
| Plaintiff, vs. Defendant. ____________________/ | CASE NUMBER:16-Year-CA-numberDIVISION:CV-A | |
| TITLE OF ORDER | ||
Accordingly, it is
ORDERED:
DONE and ORDERED in Jacksonville, Duval County, Florida on DDDD.
JJJJ
CCCC
SECTION 7 | EMERGENCY MOTIONS / MOTIONS FOR REHEARING / MOTION FOR NEW TRIAL
SECTION 8 | CANCELLATION OF HEARING AND/OR TRIAL
** When a case settles, please contact the Judicial Assistant ASAP to have the case removed from the trial docket/calendar.
SECTION 9 | VOICE MESSAGES AND EMAILS
If you get the voice message, please speak clearly and leave a brief message with your name, telephone number, and case number. The call will be returned as time permits. DUE TO THE HIGH VOLUME OF CALLS AND EMAILS PLEASE ALLOW at least 3 BUSINESS DAYS BEFORE A FOLLOW-UP REQUEST. Please do not send an email then immediately leave a voice message stating you sent an email or asking if the email was received. Kindly allow at least 3 business days for a return on either an email or voice message before a follow-up request unless it is a truly emergent matter.
You might need to reference it during your pursuit of justice.
For instance, you might need to understand certain local rules to recover from the damages that lawbreaking judges/lawyers have inflicted upon you (see this example of a Florida judge who outright committed perjury).
As always, please get the justice you deserve.
Sincerely,
www.TextBookDiscrimination.com
